This Privacy Policy applies to Personal Data collected, used and stored by Student Pride Ltd  having its registered office at Unit 107, 1 Dye House Lane, London, E3 2TB, a company registered in England and Wales. Registered number: 08609676. (Privacy Policy updated on 24 May 2018.)

NSP takes your privacy very seriously. NSP endeavours to take appropriate technical and organisational measures in processing Personal Data in accordance with the Data Protection Act 1998 and the General Data Protection Regulation (GDPR) (EU) 2016/679.

This Privacy Policy explains the types of Personal Data we collect from and about you and how we use, disclose and protect that data as well as your ability to control certain uses of it.

Definitions and legal references

Personal Data (or Data / User Data)

Any information regarding a natural person, a legal person, an institution or an association, which is, or can be, identified, even indirectly, by reference to any other information, including a personal identification number.

Personal data means any information relating to an identified or identifiable natural person. This includes, for example; your name, telephone number, address and e-mail address.

What Personal Data do we collect?

We collect Names, emails and questions about your studies and you when you purchase or register for a ticket for National Student Pride or when you click to sign up on our website.

How do we store and process User Data?

Methods of processing

The Data Controller processes the Data of Users in a proper manner and shall take appropriate security measures to prevent unauthorized access, disclosure, modification, or unauthorized destruction of the Data.

The Data processing is carried out using computers and/or IT enabled tools, or paper forms at the event following organizational procedures and modes strictly related to the purposes indicated. In addition to the Data Controller, in some cases, the Data may be accessible to certain types of persons in charge, involved with the operation of the site (administration, sales, marketing, legal, system administration) or external parties (such as third-party technical service providers, mail carriers, hosting providers, IT companies, communications agencies) appointed, if necessary, as Data Processors by the Owner. The updated list of these parties may be requested from the Data Controller at any time.

Place

The Data is processed by members of the committee or staff and in any other places where the parties involved with the processing are located. For further information, please contact the Data Controller.

Retention time

The Data is kept for the time necessary to provide the service requested by the User, or stated by the purposes outlined in this document, and the User can always request that the Data Controller suspend or remove the data.

The use of the collected Data

The Data concerning the User is collected to allow Student Pride to improve and learn and monitor diversity and inclusion. 

Gathering results for surveys

This type of service lets you contribute to research undertaken by us to allow us to improve the event, this service will not collect sensitive data about a User without them knowingly or explicitly consenting to provide it.

SurveyMonkey (SurveyMonkey, Inc)

  • SurveyMonkey is an online survey platform.

  • Personal Data collected: Cookies and Usage Data.

Managing contacts and sending messages

If you have given us your email address we will add you to our mailing list, this will enable us to tell you about events and work we are doing.  We store email addresses in Mailchimp and in our ticket host website Ticket Tailor or Eventbrite. 

This type of service makes it possible to manage a database of email contacts, phone contacts or any other contact information to communicate with the User.

These services may also collect data concerning the date and time when the message was viewed by the User, as well as when the User interacted with it, such as by clicking on links included in the message.

MailChimp (The Rocket Science Group, LLC.)

  • MailChimp is an email address management and message sending service provided by The Rocket Science Group, LLC.

  • Personal Data collected: email address.

Additional information about Data collection and processing

Legal action

The User’s Personal Data may be used for legal purposes by the Data Controller, in Court or in the stages leading to possible legal action arising from improper use of this Website or the related services.

The User declares to be aware that the Data Controller may be required to reveal personal data upon request of public authorities.

Additional information about User’s Personal Data

In addition to the information contained in this privacy policy, this Website may provide the User with additional and contextual information concerning particular services or the collection and processing of Personal Data upon request.

System logs and maintenance

For operation and maintenance purposes, this Website and any third-party services may collect files that record interaction with this Website (System logs) or use for this purpose other Personal Data (such as IP Address).

Information not contained in this policy

More details concerning the collection or processing of Personal Data may be requested from the Data Controller at any time. Please see the contact information at the beginning of this document.

The rights of Users

If you have given us any information on you, you can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Security

We take many precautions to prevent the loss, misuse or alteration of your personal information.

Whilst we go to great length to ensure any confidential information remains protected we cannot guarantee the security of data sent over the Internet.

You are responsible for keeping your user details confidential and at any moment we will request any passwords or access codes so please don’t trust them to anybody asking.

Changes to this privacy policy

The Data Controller reserves the right to make changes to this privacy policy at any time by giving notice to its Users on this page. It is strongly recommended to check this page often, referring to the date of the last modification listed at the bottom. If a User objects to any of the changes to the Policy, the User must cease using this Website and can request that the Data Controller remove the Personal Data. Unless stated otherwise, the then-current privacy policy applies to all Personal Data the Data Controller has about Users.

Information about this privacy policy

The Data Controller is responsible for this privacy policy